Teachers should strive to communicate regularly with parents to not only keep them aware of their child's progress in class, but also to keep them involved in the child's overall education. Some of the lines that you can use for this are: I would like to request a meeting with you to discuss my leave days After writing the subject line, you now need to write a line requesting for the meeting. You should begin the letter with a proper salutation. Date: 04th August 2017 Place: _____ It is hereby informed you all that a meeting will be held on 10th August 2017 at Seminar hall of our institute. You may even want to write an email to request a meeting with members of your team. Sample memo letter to call for a meeting in an institute To The Heads of All Departments / Staff Members, Your Institute Name. You should include the following information in the top left corner first, contact’s full name second, title, third company name, forth company’s address, and fifth, the date. By using email to schedule the meeting, you have a record that not only did you ask to see your manager, but … It can be seen as an invitation letter to a meeting. Whatever the case, you can modify the sample meeting request email below to suit your particular need. The full names of the receiver, his title (if any) and address should follow. See more questions like this: Can you help to write a letter to my MD to have an appointment meeting to meet the subcontractor for payment issues We are going to organize an annual plan meeting in a resort where we are going to plan to stay one night stay along with heads of all concerned departments. Here is sample letter. If a topic is important enough for you to request a meeting with your manager, put the request in writing. How to Write this Request Letter? Request for one on one meeting; Request a meeting. How to Write an Email Asking a Manager for a Meeting. 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